Digitize and automate your business processes
The retail energy market is on the move. The disruption and digital transformation will redefine the future of fuel retail. With the ICASA suite, we are closely monitoring these developments. As the market and the needs of our customers evolve, ICASA is constantly adjusting and improving its ICASA Suite.
Digitalization & centralized management
Do you want to automate complex business processes or do you have more modest digitization challenges? Today, more and more companies aspire to a âpaperless officeâ, where the one-time use of paper is avoided as much as possible. This naturally leads to significant savings and has a positive impact on the environment. But in addition, digitization and centralized document management above all ensure a more efficient and faster way of working.
Document management, document automation, secure digital archive,â¦ with the ICASA suite, you keep all your documents in one place but always close at hand wherever you are. As standard, we offer many basic features. However, it is always possible to add additional tailor-made functionalities (for example specific workflows, processes …).
The ICASA Suite now also offers you the possibility of signing your documents and contracts digitally. A digital signature can be done in 3 different ways: sign with your name, your autograph via a touch pad or with your passport data. All 3 methods are covered by law and come with 2-factor authentication to verify user authenticity.
We can even customize the portal where your customer has to sign by branding it with your logo or adding documents.
Key features of document management
1. Add files
- Full integration with Outlook / Gmail for adding files
- Easily add communications to archive with one click
- Drag and drop to and from the ICASA suite
- Scan documents directly to archive or in bulk via QR / barcodes
- Add photos, documents and other files through the mobile app
2. Recovery and search
- One-click Google-like search by content and keywords
- Filter by type (of document), date, author, client, … to refine searches and get quick results or use Boolean search functions such as AND, OR, NO, PROVIDED, …
- Work remotely via mobile app or web app
3. Processing and shipping
- Print or send files directly from your digital archive
- Share files with colleagues or outsiders via an anonymous online link
- Subscribe to your favorite or frequently used documents and stay informed of any changes
- Determine all rights and access to documents according to the person, department, site, file, function, …
4. Work flow and approval
- Optimize internal processes or define approval and actions step by step
- Not limited to the approval of invoices but also to the attribution of purchase orders, contracts, files, … to people or departments
- Set reminders or request specific actions
5. Integration with other packages
- Communicate with other software packages and retrieve information from other software applications (ERP, financial administration, …)
- Export files and data to other software applications
to allow further processing (e.g. invoices, orders, …)
6. Document recognition and AI
- Automatic recognition and analysis of invoices and other documents
- Reading forms, also on paper (order forms, delivery notes, etc.)
- Assigning files to type, folder, etc.
We support your digital future
We are happy to support you in your digital transition or automation project. After all, change isn’t just about looking for innovative technology, but also about engaging the entire organization with this dynamic, digital new future while supporting organic growth.
Want to know more? Get in touch!